Using a Canadian document abroad can be complex. Whether you are moving, working, or doing business internationally, your documents must be verified as valid outside Canada.
At NotaryServe, we take the stress out of bureaucracy. We provide expert Apostille and Authentication & Legalization services in Ottawa, Toronto, and across Ontario, ensuring your paperwork is accepted globally without delay.
What is an Apostille? (The Hague Convention Update)
As of January 11, 2024, Canada has officially joined the Hague Apostille Convention. This is a major update that simplifies the processing of Canadian public documents for international use.
- Before Jan 2024: You needed a two-step process (Authentication by Global Affairs + Legalization by the Embassy).
- Now: For most countries, a single Apostille Certificate is all that is required.
If the destination country is a member of the Hague Convention, we will secure an Apostille. If they are not a member, we will handle the traditional Authentication and Legalization process for you.
How We Simplify the Process
Navigating government requirements can be confusing. A single error in a signature or seal can cause your document to be rejected by Official Document Services (ODS) or Global Affairs Canada.
Here is how NotaryServe helps:
- Expert Pre-Screening: We review your documents to ensure they meet strict government criteria before submission.
- Registered Notarization: Our notary signatures and seals are officially registered with ODS and Global Affairs, preventing common rejection issues.
- Submission & Processing: We guide you through the submission process to the correct authority—whether that is the Ministry of Public and Business Service Delivery in Toronto or Global Affairs in Ottawa.
- Embassy Legalization: For non-Hague countries, we assist with the final legalization step at the relevant consulate or embassy.
Documents We Frequently Process
We handle a wide range of personal and corporate documents for international use, including:
- Vital Statistics: Birth, Marriage, and Death Certificates.
- Legal Documents: Power of Attorney, Wills, and Affidavits.
- Education: University Degrees, Diplomas, and Transcripts.
- Background Checks: RCMP Police Checks and Vulnerable Sector Checks.
- Corporate: Articles of Incorporation, Bylaws, and Commercial Invoices.
Why Choose NotaryServe?
Important Note: Government processing times can vary. Using a service with registered notaries reduces the risk of having your application returned due to verification errors.
- Local Expertise: Serving both Ottawa and Toronto markets effectively.
- Speed & Accuracy: We get it right the first time, so you don't miss your deadlines.
- Transparency: No hidden fees or confusing legal jargon.
An Apostille is used for countries that are part of the Hague Convention. "Legalization" is the older, two-step process required for countries that have not signed the treaty. We determine which one you need based on your destination country.
Yes. We offer a "one-stop" service where we notarize your original document or a certified copy and then arrange for the Apostille certificate.
Ready to legalize your documents?
Don't let bureaucracy delay your plans. Contact us today to start the Apostille process.