Need a document commissioned, sworn, or witnessed? NotaryServe provides professional Notary Public and Commissioner of Oaths services across Ontario. We help individuals and businesses meet legal requirements for court, government applications, and international use.
🛑 Crucial Rule: Do Not Sign Yet!
To be legally valid, your document must be signed in the physical or virtual presence of our Notary. If you sign beforehand, the document will be invalid, and you will need to reprint it for your appointment.
1. Affidavits & Oaths
An affidavit is a written statement of facts confirmed by an oath or affirmation. We specialize in the most common Ontario-specific affidavits:
- OSAP Affidavits: Official declarations for student loan applications, including income verification, single-parent status, and marital status updates.
- Vehicle Transfer (Family Gift): We notarize the "Sworn Statement for a Family Gift of a Used Vehicle" required by ServiceOntario to waive retail sales tax.
- Affidavits of Execution: Necessary for the probate of Wills and Powers of Attorney to prove that witnesses were present during the original signing.
- Affidavits of Service & Identity: Used in Ontario court proceedings (Rules of Civil Procedure) or for professional identity verification for regulated industries.
- Common-Law Declarations: Legal proof of relationship for insurance coverage, immigration sponsorship, or pension beneficiary designations.
- Custodianship Declarations: Mandatory notarized forms (IMM 5646) for international minor students studying in Canada.
2. Statutory Declarations
Statutory declarations are used when a person needs to assert the truth of a fact for legal purposes outside of a court setting.
- Passport Applications (PPTC 132 & 326): We act as a witness for "Statutory Declaration in Lieu of Guarantor" and declarations regarding lost, stolen, or damaged travel documents.
- Letters of Invitation: Notarized support letters for friends or family members applying for a Canadian Visitor Visa.
- Travel Consent Letters: Strongly recommended for children travelling abroad with only one parent or a legal guardian to prevent border delays.
- Construction Industry Forms: Commissioning of CCDC documents, progress payment draws, and statutory declarations for construction liens.
3. Legal Agreements, Wills & Powers of Attorney
While we do not provide legal advice, we provide the essential witnessing services required to make your domestic contracts and estate documents legally binding.
- Powers of Attorney: Witnessing for both Personal Care and Property designations.
- Last Will and Testament: Professional witnessing of execution.
- Note: Ontario law requires two witnesses. We can provide a second witness upon request to ensure your Will is valid.
- Separation Agreements: Witnessing signatures for domestic contracts and cohabitation agreements to ensure they meet the formal requirements of the Family Law Act.
List of some of the Documents We Notarize
- Declaration Affirming Parentage
- Election to Change Name of Child under age of 12
- Statutory Declaration by an Applicant to Correct an Error in Registration
- Legal Name Change Application
- Blank Statutory Declaration, i.e. single/double status declarations
- Insurance Claims (multiple forms)
- Vehicle Ownership Transfers - Sworn statement for a transfer of a used vehicle in the province of Ontario (Service Ontario)
- Special Invitation to Family Members Overseas
- Statutory Declarations In Lieu of a Guarantor - Passport Applications and Permanent Residency Cards (We must also sign their pictures and IDs)
- Pension Purposes-attestations of recipient being alive and confirming their residency
- Federal Government Permanent Residency Card applications (only this form – we can certify their documents as true copies) we must also sign their pictures.
- Delayed birth registrations
- Application to amend birth registrations
- Lost passport
- Consent letter to travel with a child (travel document)
- Common Law or single status affidavits
- Affidavit waiving vaccinations based on religious grounds
- City of Ottawa Planning and Heritage applications
- Bank-related documents
- Application for Authorization and Statutory Declaration (For the Purposes of Entry into Canada for Extended Family Members - Covid-19 Emergency Orders in Council Under the Quarantine Act)
- Any court-related documents (with court file # on top right)
- Any affidavit related to divorces, separations, child custody or estates;
Remote Online Notarization (Virtual Notary)
Can’t make it to an office in Ottawa or Toronto? In Ontario, virtual commissioning is now permanent. We can witness your signature via a secure video call.
- Secure & Legal: Fully compliant with the Commissioners for Taking Affidavits Act.
- Digital Seals: We use encrypted digital signatures and seals recognized by most provincial and federal bodies.
Why Choose NotaryServe?
| Feature | Our Service |
| Speed | Same-day appointments available online or in-person. |
| Expertise | Registered with Global Affairs Canada and Official Document Services (ODS). |
| Support | We provide templates for common letters of invitation and travel consent. |
| Convenience | Mobile notary services available for Wills and Powers of Attorney. |
Frequently Asked Questions (FAQ)
An Oath is a religious pledge, while an Affirmation is a non-religious, solemn legal promise. Both carry the same legal weight in Ontario.
No. We must witness the act of signing. If the document is already signed, you must sign it again in our presence or provide a fresh copy.
You must bring one valid, government-issued photo ID (Passport, Driver’s License, or PR Card).
Book Your Appointment Today
Ensure your legal documents are handled correctly the first time. Whether you need a virtual commission or an in-person witness, we are here to help.