So, you are ready to put a company vehicle on the road. You may have already read our guide on how to obtain a RIN, and you know that if your business is a corporation or partnership, you cannot just walk into Service Ontario with a driver's license to register the vehicle. You need a Registrant Identification Number (RIN), and you need a statutory declaration to obtain one.

Registering a company vehicle in Ontario requires specific documentation. If your business is a corporation or partnership, you cannot use a personal driver's license at Service Ontario. Instead, you need a Registrant Identification Number (RIN). A critical requirement to obtain this number is a notarized Statutory Declaration. If you are wondering what exactly goes into a Statutory Declaration for a Registrant Identification Number, this post is for you.

What is a Statutory Declaration of a Registrant Identification Number?

When you apply for a RIN, the Ministry of Transportation Ontario (MTO) needs to verify that your business is real, that you are who you say you are, and that you have the authority to register vehicles for the company. The Statutory Declaration serves as your sworn testimony to these facts. A director, officer, owner, or partner of the business must sign it.

Content of The Statutory Declaration for a Registrant Identification Number

Here is the checklist of exactly what the declaration must include:

1. Your Business Information

First, the document must list the basic details of your organization to show it is legitimate

• Legal business name as it appears on your Articles of Incorporation or Master Business License.
• Confirm the business Structure: Is it a Corporation? A Partnership? A Sole Proprietorship?
• The registered business address, phone number, and official email.

2. The Statement of Intent

You must explicitly state that the Board of Directors or partners intend to:

• Obtain a Registrant Identification Number (RIN).
• Register a motor vehicle with the Ministry of Transportation Ontario.

3. Information About the Vehicle

You can only get a RIN when you are registering a vehicle or obtaining a dealer's license plate. You must provide the details of the vehicle you are buying:

• VIN (Vehicle Identification Number)
• Make and Model
• Model Year

📝 Important: The Notary Requirement

This is the step where many people get stuck. A Statutory Declaration is not valid unless it is witnessed and signed by a Notary Public or Commissioner of Oaths.

Your declaration must include:

1. The signature of the business director/owner (signed before the Notary Public).
2. The signature of the Notary Public.
3. The Notary’s official seal/stamp.

Ready to Draft and Notarize Your Statutory Declaration for a RIN?

Do not let paperwork stall your business. If you have your vehicle details ready, NotaryServe® can help you finalize your Statutory Declaration quickly and professionally.

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