Every business must have a Registrant Identification Number (RIN) before registering a motor vehicle with, and getting license plates and a vehicle permit from, the Ministry of Transportation, Ontario.

What is a Registrant Identification Number (RIN)?

A RIN is a 9-digit number unique to a business, which functions similarly to a 15-digit driver's license number.

A RIN can be used to register multiple cars owned by a business. Hence, a business is not required to get a new RIN for each car it owns and registers with the Ministry of Transportation Ontario.

How can a business obtain a RIN?

If a business does not have a RIN, one can be obtained from Service Ontario at the time an application to register a motor vehicle is submitted.

To obtain an RIN, the business will require the following:

• A sworn declaration or statement by a director, officer, owner or partner of the business. The declaration must confirm the following: (a) business name, type, registration or incorporation status, business address, phone number, and email address, and (b) the intention of the Board of Directors or partners to obtain a registrant identification number and to register a motor vehicle with the Ministry of Transportation, Ontario. If available, the declaration should also include details about the vehicle to be registered, such as the vehicle identification number (VIN), make, model, and year. The declaration must be signed in the presence of a notary and should bear the signature and seal of the notary.
• Proof of incorporation or registration. For corporations, the certificate and articles of incorporation will suffice and should be included in the application package. For partnerships, the certificate of business name registration, master business license, or certified copy of the declaration of limited partnership will suffice.
• Two documents are required to prove the business address in Ontario. You can use utility bills or an insurance certificate.

NotaryServe can draft and notarize the sworn statement or declaration to obtain a Registrant Identification Number. Reach out to us by calling 613-558-5363 or emailing us at contact@notaryserve.ca. You can also use our online booking tool to schedule an appointment.

[This post is intended for information only and does not constitute legal advice.]